EZ Property Reports work in partnership with the landlord or lettings agency to arrange a tenant inventory check in at the rental property as a tenancy is about to commence. This is generally done on the move in day to ensure accuracy of the report.
Our Inventory Clerk will guide the tenants around their new home, with a copy of your recently completed inventory report. We will inspect each item on the inventory individually with the tenant; each item will then have its condition recorded at the time of the check in with detailed narration and digital photographs. The tenant then has the opportunity to highlight any discrepancies with the Clerk there and then.
All keys are photographed and recorded in the check in document prior to being given to the tenant. Any keys which were not specifically released by the landlord or lettings agency, such as window keys, will also be photographed and recorded in the check in inventory report.
We will also document the gas and electric meters, where present and accessible, including taking digital photos as evidence of accurate readings.
During check out, we will visit the property when the tenant is ready to leave and all their possessions have been removed. This will enable our Clerk to complete the check out report, comparing the property to the check in report, inventory report and the schedule of condition.
Full comparisons are made and documented, with digital photographs, clearly showing any discrepancies between the reports. Our Clerks are professionally trained in how to recognise what constitutes as ‘fair wear and tear’ or a ‘tenant responsibility’.
We will also take final meter readings and receipt of all the keys the tenants hold for the property. All keys are compared against the check in report and any missing or damaged will be recorded as key shortages. All keys and meter readings will then be provided to the landlord or lettings agent.
Having an Inventory is EZ with EZ Property Reports.